Revised 8/9/17

Revisions are marked in BOLD.

First Quarter 2017 (Winter)

Regular duties, “within the allocated budget and scope of work”: service all equipment, demobilize grading equipment; mobilize winter equipment, snow removal, tree removal, de icing, in down time repair, paint, and fabricate equipment fleet, etc.

  • Material: Salt $ 17,500                  Gravel            $10,000
  • Labor: $66,250
  • Equipment ( Service, Fuel and Repair) : $25,000

Total first quarter  budget $118,750.00

Actual cost first quarter $113,508.82

“All regular duties have been completed and were within budget”

Additional Projects, “not within the allocated budget or scope of work”: Rent a large rock hammer from CAT if available and WEATHER PERMITTING hammer out ditch lines where drainage is impeded

  • Labor: $4,000 monthly
  • Equipment Monthly Rental: $3,540 – $5,328

Total project cost $9,328.00 monthly cost

“This additional project has been partially completed with a small excavator mounted rock hammer that was rented from the utility company in trade for WLRM helping them with some utility work on Glenn Air. The drainage on May Apple, Bee Tree, and Glenn Air is now flowing properly. All of this work was well within budget the trade value was very minimal compared to the equipment rental to complete the work”

Second Quarter 2017 (Spring)

Regular duties, “within the allocated budget and scope of work”: service all equipment, mobilize grading equipment; fix all damaged gravel roads resulted  from winter operations using 25% “up to 50% depending on the severity of damage” of the gravel budget, identify the worse pavement issues resulted from winter operations and schedule to have them fixed using 25% “up to 50%  depending on severity of damage” of the paving budget, remove all downed trees from road right of ways, clean all ditches and drainages, compost and overseed all manicured road right of ways, end of spring demobilize snow removal equipment and mobilize mowing equipment,  etc.

  • Material: Gravel $10,000          Drainage $15,000        Pavement $15,000
  • Labor: $66,250
  • Equipment (Service, Fuel and Repair):  $25,000

Total second quarter budget $131,250.00

Actual cost second quarter $127,287.22

“All regular duties have been completed and were within budget”

Additional Projects, “not within the allocated budget or scope of work”: Wolf Laurel road. Replace 5 of the 21 culverts needing replacement. This project will need to be done as soon as the snow stops and weather permits before traffic becomes an issue as some of these culvert crossings will consist of shutting down the road for multiple hours if not days. . This project will take up to a 10 days to complete and will require the purchase of a walk behind plate tamp and whacker packer at a cost of  $6,000 but will be utilized at all culvert crossings in the future. The project will also consist of a rental concrete saw and the daily use of at least 3 of our employees along with the excavator, dump truck, skid steer, and a tractor with the broom for the length of the project.

  • Projected project cost for Material and Labor $11,905
  • Equipment Purchase: $6,000

“This particular additional project has been completed all 20 of the 21  cross culverts under Wolf Laurel Road have been changed with the exception of the one across from the tennis courts which will be lined with an insert. The completion of the project is 3 years ahead of schedule and well within the budget “

Third Quarter 2017 (Summer)

Regular duties, “within the allocated budget and scope of work”: service all equipment. grade, water, “for compaction and dust control” and gravel all gravel roads where needed and with what funds are available up to 4 times, clean all ditches and drainages where needed up to 3 times depending on rain events, clean out creek crossings and under bridge, mowing all road right of ways, intersections, obstructions, and green spaces. Repair or replace all damaged signs and mirrors. Weather and budget permitting address pavement issues and repair or seal cracks and pot holes on paved roads.

  • Material: Gravel $10,000         Drainage $15,000         Pavement $15,000
  • Labor: $66,250
  • Equipment (Service, Fuel and Repair):  $25,000

Total third quarter budget $131,250.00

Regular duties: address all pavement issues on all paved roads with remaining paving budget i.e. contracting out repairs and sealing of cracks in house. Weather and budget permitting.

“All regular duties are being completed and are within budget”

Additional Projects, “not within the allocated budget or scope of work”: Painted Ridge road project – The road does have a good gravel base but is crowded by trees and has drainage issues. Phase 1 and 2 are of the most significance.

  • Phase 1 – marking of all trees along the road right of way and contacting all residents in the area affected by the project of the trees to be taken down.
  • Phase 2 – After all residents in the area have been contacted WLRM will then proceed to cut down all marked trees and haul all trees, brush, and debris down to Buck house road to be disposed of. This process will take up to 15 days and will utilize at least 3 WLRM employees along with the excavator, dump truck, chipper, skid steer.
  • Phase 3 – Grade roadway, remove berms from lower side of roadway, construct ditch lines to keep water off of the road surface, gravel road with up to 9 loads of gravel. This process will take up to 8 days and will utilize 3 WLRM employees along with the excavator, tractor, skid steer, dump truck.
    • Total projected cost is $20,000
    • Material: $5,000
    • Labor: $ 10,000
    • Equipment: $5,000

“This particular additional project has not been started on and will not likely get done this quarter due to scheduling, and the lack of a safe place to dispose of the debris. Phase 1 and 2 have been moved to the 4th quarter of 2017 and phase 3 to the 4th quarter of 2018”


“Additional projects that have been done year to date that is not on schedule but due to need have been completed:

Upper Haw Drive- regraded roadway and drainage for proper drainage from the intersection of Upper Lookout to Lookout. Materials used 20 loads of fill dirt, 4 loads of ABC road bond. Labor 2 men at 40 hours per man. Equipment CAT 305 excavator 4 working days, CAT 272 skidsteer 4 working days, Ford L-9000 dump truck 4 working days, Mahindra tractor 2 working days. Plus erosion control.

Spring Brook Drive and Ivy Way Drive- Day lighted entire roadway, re graded road surface, ditches, and slopes. Material used 8 loads of ABC road bond. Labor 4 men at 80 hours per man. Equipment used CAT 305 excavator 8 working days, CAT 272 skidsteer 6 working days, CAT 416 backhoe 5 working days, Ford L-9000 dump truck 3 working days, Mahindra tractor 2 working days, John Deer tractor 2 working days. Plus erosion control.

Glenaire Road regraded intersection, roadway, slopes, and ditches from the maintenance shed to the intersection of El Minor due to the installation of a new water line. Material used 4 loads of ABC road bond.  Labor 3 men at 50 hours per man. Equipment used CAT 305 excavator 5 working days, CAT 272 skidsteer 3 working days, CAT 416 backhoe 2 working days. Plus erosion control.

Wolf Laurel Rd., McKinney Gap Rd., Big Bald Rd. installed shoulder stone along the pavement edges. Material used 10 loads of ABC road bond. Labor 5 men at 40 hours per man. Equipment used Ford      L-9000 dump truck 4 working days. Mahindra tractor 4 working days. CAT 272 skidsteer with sweeper attachment 4 working days.

Bee Tree Ln.  regraded entire intersection of Bee Tree and Ridgeway for safety reasons also regraded ditches and slopes. Material used 2 loads of boulders, and 3 loads of gravel. Labor 2 men at 50 hours per man. Equipment used Ford L-9000 dump truck 2 working days, CAT 305 excavator 5 working days, CAT 416 backhoe 1 working day, Mahindra tractor 1 working day.

Culverts added year to date:

90’ of 18” HDPE on Glenaire in 2 different locations/ 130’ of 18” HDPE on McKinney Gap in 2 different locations / 60’ of 18” of HDPE on Lookout/ 50’ of 18” HDPE on Hamlin Ln. /40’ of 18” HDPE on Fox Den / as listed above all cross culverts on Wolf Laurel Rd.

Sprayed all RROW banks where needed with broad leaf, woody herbicide.  

Sprayed all obstructions, power poles, culvert inlets, etc. along the RROW’s with grass and weed herbicide. “


Additional preventative maintenance projects that are currently under way and will most likely roll into the fourth quarter of 2017 if not into 2018 2nd quarter depending on weather, availability of material and scheduling:

Buckhouse Road, repair curves on Buckhouse at the intersections of Flame Azalea, Bee Tree, Zebulon, and May Apple to prevent wash boarding of roadway surface in the curves.  Labor: 3men at 6 working days, Equipment: backhoe 6 working days, excavator 6 working days, skidsteer 2 working days, tractor 4 working days, dump truck 4 working days, vibratory roller 4working days. Material 14 loads of fill dirt, and 8 loads of gravel.                                                                                                                                                                    Projected cost: for material, labor, and equipment $12,790.00 minus the vibratory roller that will be rented for the compaction.

Puncheon Lane, daylight roadway where needed, grade out ditches, grade out both ends of roadway where needed for proper drainage, install 3 culverts where needed. Labor: 3 men at 5 working days, Equipment: Backhoe 5 working days, excavator 5 working days, dump truck 5 working days, tractor 2 working days. Material: 140’ of 18” HDPE pipe, 15 loads of fill dirt, 4 loads of gravel.                                                                                                          Projected cost: for material, labor, and equipment $10,995.00

Middle El Minor from the end of the pavement to the intersection of Glenaire: Grade roadway and ditches for proper drainage. Labor 3 men at 8 working days, Equipment: backhoe 8 working days, excavator 8 working days, dump truck 8 working days, tractor 2 working days. Material: 20 loads of fill dirt, 8 loads of gravel.                                                                                                                                             Proposed cost: for labor, material, and equipment $15,410.00

Fourth Quarter 2017 (Fall)

Regular duties, “within the allocated budget and scope of work”: service all equipment. Grade, slope, and compact all gravel roadways to prepare them for winter operations. Cut back all trees and vegetation along road right of ways that could impede winter operations, or travel. Remove all leaves and vegetation from roads and ditch lines. Clean all drainages. Mobilize all snow removal and salt distribution equipment i.e. tires, chains, salt bins, salt spreaders, snow plows, cutting edges, etc. Game management and, or removal. Cut grass along road right of ways where needed. Install no parking signs and markers where needed for winter operations. Demobilize grading and mowing equipment. Order salt. Remove snow and ice from roadways.

  • Material: Gravel $10,000     Salt: $17,500
  • Labor: $66,250
  • Equipment (Service, Fuel and Repair):  $25,000

Total fourth quarter  budget $118,750.00

Additional Project, “not within the allocated budget or scope of work”: Ginseng Trail – Mark trees along road right of way to be taken down and notify residents that will be impacted. After notification cut down marked trees and haul debris to Buck House to be disposed of, Grade out ditches, install 2 needed culverts, grade, gravel, and widen roadway. This project will take 8 days to complete utilizing at least 3 WLRM along with excavator, skid steer, and dump truck.

Material, Labor and Equipment:  $9,978.22.

In addition Phases 1 and 2 of Painted Ridge that were in the 2017 3rd quarter

Total 2017 quarterly spending for Regular Duties allocated in 2017 budget: $500,000.00

Total 2017 Additional Projects not allocated in 2017 budget $51,211.22 plus or minus any or all additional projects.

First Quarter 2018 (Winter)

Regular duties, “within the allocated budget and scope of work”: service all equipment, demobilize grading equipment; mobilize winter equipment, snow removal, tree removal, de icing, in down time repair, paint, and fabricate equipment fleet, etc.

  • Material: Salt $ 18,025                  Gravel            $10,300
  • Labor: $68,237.50
  • Equipment ( Service, Fuel and Repair) : $25,750

Total first quarter proposed budget $ 122,312.50

Additional Projects “not within the allocated budget or scope of work”

US Forest Service “Day Lighting Project” help the USFS remove and dispose of brush and debris from day lighting project. Labor: 3 men at 20 working days, Equipment: dump truck at 20 working days, excavator at 20 working days. Proposed cost: $21,200

Second Quarter 2018 (Spring)

Regular duties, “within the allocated budget and scope of work”: service all equipment, mobilize grading equipment; fix all damaged gravel roads resulted  from winter operations using 25% “up to 50% depending on the severity of damage” of the gravel budget, identify the worse pavement issues resulted from winter operations and schedule to have them fixed using 25% “up to 50%  depending on severity of damage” of the paving budget, remove all downed trees from road right of ways, clean all ditches and drainages, compost and overseed all manicured road right of ways, end of spring demobilize snow removal equipment and mobilize mowing equipment,  etc.

  • Material: Gravel $10,300         Drainage $15,450        Pavement $15,450
  • Labor: $68,237.50
  • Equipment (Service, Fuel and Repair):  $25,750

Total second quarter proposed budget $ 135,187.50

Additional Projects, “not within the allocated budget or scope of work”: Wolf Laurel road – Replace 5 culverts needing replacement. This project will need to be done as soon as the snow stops and weather permits before traffic becomes an issue as some of these culvert crossings will consist of shutting down the road for multiple hours if not days. . This project will take up to 10 days to complete.  The project will also consist of a rental concrete saw and the daily use of at least 3 of our employees along with the excavator, dump truck, skid steer, and a tractor with the broom for the length of the project.

  • Projected project cost for Material and Labor $11,905

                                                                                                                                                                                                                                                                                                                                                                                                   “The previous project has been completed and Lookout has been moved to replace it”

“The previous project has been completed and below has been moved to replace it”

Lookout Drive, fill in roadbed with compacted fill material to correct drainage and roadbed issues, replace 4 of the 6 culverts needing replaced, fill or grade ditches where needed. Labor: 3 men at 10 working days, Equipment: backhoe at 8 working days, excavator at 8 working days, skidsteer at 6 working days, tractor at 5 working days, dump truck at 8 working days. Material: 200 ft of 18” HDPE pipe, 60 loads of fill dirt, 10 loads of gravel.                                                                                                                          

Projected cost: for material, labor, and equipment $25,750.00 minus the rental vibratory roller that will be rented for the compaction, and the rental dozer that may be needed.

Third Quarter 2018 (Summer)

Regular duties, “within the allocated budget and scope of work”: service all equipment. grade, water, “for compaction and dust control” and gravel all gravel roads where needed and with what funds are available up to 4 times, clean all ditches and drainages where needed up to 3 times depending on rain events, clean out creek crossings and under bridge, mowing all road right of ways, intersections, obstructions, and green spaces. Repair or replace all damaged signs and mirrors. Weather and budget permitting address pavement issues and repair or seal cracks and pot holes on paved roads.

  • Material: Gravel $10,300         Drainage $15,450         Pavement $15,450
  • Labor: $68,237.50
  • Equipment (Service, Fuel and Repair):  $25,750

Total proposed budget for third quarter $135,187.50

Regular duties: address all pavement issues on all paved roads with remaining paving budget i.e. contracting out repairs and sealing of cracks in house. Weather and budget permitting.

Additional Project, “not within the allocated budget or scope of work: Birch Springs Lane- Grade out ditches, change out all culverts, grade and gravel roadway. These items cannot be done until drainage issues are addressed at 67, and 193 Birch Springs Lane.” If these driveways are not fixed preventative measures will be installed”  This project will take 15 days to complete utilizing at least 3 WLRM employees along with excavator, skid steer, tractor, dump truck, and a rental excavator with a large jackhammer from CAT.

  • Material, Labor and Equipment: $37,404.06 Plus the addition of a possible rental dozer

Fourth Quarter 2018 (Fall)

Regular duties, “within the allocated budget and scope of work”: service all equipment. Grade, slope, and compact all gravel roadways to prepare them for winter operations. Cut back all trees and vegetation along road right of ways that could impede winter operations, or travel. Remove all leaves and vegetation from roads and ditch lines. Clean all drainages. Mobilize all snow removal and salt distribution equipment i.e. tires, chains, salt bins, salt spreaders, snow plows, cutting edges, etc. Game management and, or removal. Cut grass along road right of ways where needed. Install no parking signs and markers where needed for winter operations. Demobilize grading and mowing equipment. Order salt. Remove snow and ice from roadways.

  • Material: Gravel $10,300    Salt: $18,025
  • Labor: $68,237.50
  • Equipment (Service, Fuel and Repair):  $25,750

Total proposed budget for fourth quarter $122,312.50

Additional Project, “not within the allocated budget or scope of work”: Curtis Lane-  Mark trees along road right of way to be taken down and notify residents that will be impacted. After notification cut down marked trees and haul debris to Buck House to be disposed of, Grade out ditches, install 2 needed culverts, grade, gravel, and widen roadway along with a safe turnaround. This project will take 8 days to complete utilizing at least 3 WLRM along with excavator, skid steer, and dump truck.

  • Material, Labor and Equipment: $9,440

The above mentioned additional project will be put on hold due to negotiations with the utility company if the negotiations are not favorable the additional project will be:

Phase 3 of Painted Ridge from the 3rd quarter of 2017.

Along with Day lighting Oakridge, Lower El Minor, Valley View roads. Labor: 3 men at 8 working days. Equipment: excavator 8 working days, dump truck 8 working days.               Total project cost $8,480

Total proposed budget for 2018 regular duties: $515,000

First Quarter 2019 (Winter)

Regular duties, “within the allocated budget and scope of work”: service all equipment, demobilize grading equipment; mobilize winter equipment, snow removal, tree removal, de icing, in down time repair, paint, and fabricate equipment fleet, etc.

  • Material: Salt $ 18,550                  Gravel            $10,600
  • Labor: $70,225
  • Equipment ( Service, Fuel and Repair) : $26,500

Total proposed first quarter budget $125,875

Additional Project. “Not within the allocated budget or scope of work” Daylight and haul off all brush and debris on or along McDarris Loop, Sugar Tree, Pisgah Pass, and Granny Lewis roads.  Labor: 3 men at 14 working days, Equipment: excavator at 14 working days, dump truck at 14 working days.

Total Project cost: $14,840

Second Quarter 2019 (Spring)

Regular duties, “within the allocated budget and scope of work”: service all equipment, mobilize grading equipment; fix all damaged gravel roads resulted  from winter operations using 25% “up to 50% depending on the severity of damage” of the gravel budget, identify the worse pavement issues resulted from winter operations and schedule to have them fixed using 25% “up to 50%  depending on severity of damage” of the paving budget, remove all downed trees from road right of ways, clean all ditches and drainages, compost and overseed all manicured road right of ways, end of spring demobilize snow removal equipment and mobilize mowing equipment,  etc.

  • Material: Gravel $10,600          Drainage $15,900        Pavement $15,900
  • Labor: $70,225
  • Equipment (Service, Fuel and Repair):  $26,500

Total proposed second quarter budget $139,125

Additional Projects, “not within the allocated budget or scope of work”: Wolf Laurel road- Replace 5 culverts needing replacement. This project will need to be done as soon as the snow stops and weather permits before traffic becomes an issue as some of these culvert crossings will consist of shutting down the road for multiple hours if not days. . This project will take up to 10 days to complete.  The project will also consist of a rental concrete saw and the daily use of at least 3 of our employees along with the excavator, dump truck, skid steer, and a tractor with the broom for the length of the project.

  • Projected project cost for Material and Labor $11,905  

The above additional project has been completed and will be replaced with:  Silver Fox Lane repairing of the ditches, day lighting the trees, replacing culverts where needed, and grading of the road bed for proper drainage. Labor: 3 men at 4 working days. Material: 4 loads of gravel, 80’ of 18” HDPE pipe Equipment: excavator at 4 working days, dump truck at 2 working days, tractor at 2 working days.

Total project cost: $6,060

Third Quarter 2019 (Summer)

Regular duties, “within the allocated budget and scope of work”: service all equipment. grade, water, “for compaction and dust control” and gravel all gravel roads where needed and with what funds are available up to 4 times, clean all ditches and drainages where needed up to 3 times depending on rain events, clean out creek crossings and under bridge, mowing all road right of ways, intersections, obstructions, and green spaces. Repair or replace all damaged signs and mirrors. Weather and budget permitting address pavement issues and repair or seal cracks and pot holes on paved roads.

  • Material: Gravel $10,600         Drainage $15,900         Pavement $15,900
  • Labor: $70,225
  • Equipment (Service, Fuel and Repair):  $26,500

Total proposed third quarter budget $139,125

Regular duties: address all pavement issues on all paved roads with remaining paving budget i.e. contracting out repairs and sealing of cracks in house. Weather and budget permitting.

Additional Project, “not within the allocated budget or scope of work”: Flame Azalea- Mark trees along road right of way to be taken down and notify residents that will be impacted. After notification cut down marked trees and haul debris to Buck House to be disposed of, Grade out ditch lines and creek crossing, replace culverts and add where needed, grade, and gravel roadway. This project will take 20 days to complete utilizing at least 3 WLRM employees along with excavator, skid steer, tractor, dump truck, and wood chipper.

  • Material, Labor and Equipment: $35,899.44

Fourth Quarter 2019 (Fall)

Regular duties, “within the allocated budget and scope of work”: service all equipment. Grade, slope, and compact all gravel roadways to prepare them for winter operations. Cut back all trees and vegetation along road right of ways that could impede winter operations, or travel. Remove all leaves and vegetation from roads and ditch lines. Clean all drainages. Mobilize all snow removal and salt distribution equipment i.e. tires, chains, salt bins, salt spreaders, snow plows, cutting edges, etc. Game management and, or removal. Cut grass along road right of ways where needed. Install no parking signs and markers where needed for winter operations. Demobilize grading and mowing equipment. Order salt. Remove snow and ice from roadways.

  • Material: Gravel $10,600     Salt: $18,550
  • Labor: $70,225
  • Equipment (Service, Fuel and Repair):  $26,500

Total proposed fourth quarter budget $ 125,875

Additional Project,  “not within the allocated budget or scope of work”  Fox Den-. Mark trees along the road right of way to be taken down and notify residents that will be impacted. After notification cut down marked trees and haul debris to Buck House to be disposed of, Grade out ditch lines, replace culverts and add where needed, grade, and gravel roadway. This project will take 10 days to complete utilizing at least 3 WLRM employees along with excavator, skid steer, tractor, and dump truck.

  • Material, Labor and Equipment: $20,429.93

Total proposed budget for 2019 regular duties: $530,000